Spectacular Events Project Manager

We are looking for a project manager to work alongside our Creative Producer in the Spectacular Events team. We create amazing experiences (Spectacular Pub Quizzes, Remarkable Tours) as a sustainable income source for Child.org, relying on ticket sales and commercial opportunities, rather than donations.

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Contract Full time, permanent Salary £23,000-£25,000 depending on experience Holiday 28 days + bank holidays Location Old St, London Start date ASAP Application deadline 27th February, 9am Contact hello@child.org

The role

Do you love taking a great concept or idea and making it happen? Do you relish the opportunity to put on a sell-out spectacular event? Do you have a commercial eye and a business mindset? This is an exciting opportunity to be part of a small, fast-growing international development organisation. 

We are looking for a project manager to work alongside our Creative Producer in the Spectacular Events team. We create amazing experiences (Spectacular Pub Quizzes, Remarkable Tours) as a sustainable income source for Child.org, relying on ticket sales and commercial opportunities, rather than donations. The product has gone from strength to strength since its creation 2 years ago, and we need someone with excellent organisation and coordination skills to keep everything moving as it grows further. 

You will work with the Spectacular Events’ Creative Producer as a close team, splitting the work depending on particular events, timings, strengths etc, but there are some areas you will be directly responsible for:

  • Scaling events and tours within our portfolio to increase market share and profit
  • Coordinating the plan for events scheduled across the year with a product timeline
  • Preparing and managing budgets on a granular event level and at a broader level across the year
  • Developing and maintaining financial and operational processes to keep the product running smoothly
  • Managing teams of contract staff and volunteers across events


A huge part of the job will be working with the Spectacular Events Creative Producer to deliver the various events, so you’ll be jointly responsible for:

  • Ensuring profit from the product continues to grow
  • Managing ticket sales for events, keeping a keen eye on numbers sold and marketing required at every stage
  • Organising event logistics, including:
    • venue liaison; 
    • prop sourcing;
    • volunteer resource;
    • and whatever else is required for the event to go off without a hitch. 
  • Overseeing marketing and advertising across the events
  • Customer support for event attendees
  • Creating new and innovative events that will provide a good return for the charity


This will be an exciting and challenging job for a self starter with a passion for the start-up mentality. You’ll find yourself ranging from drawing up event plans and budgets; sourcing Wizard-themed props; liaising with actors for immersive experiences; setting up facebook adverts to sell to new audiences; you will throw yourself in with passion and commitment.

About you

You have a natural instinct for business, seeking out opportunities for income growth and for maximising anything that comes your way. 

You will enjoy finding new audiences for our creative events.

You will enjoy the buzz of event day.

You will be enthusiastic, diplomatic and adaptable in your approach. 

You have the organisational skills and attention to detail to implement and maintain an annual plan of events.

You are the kind of person who wants to have an impact, who likes to throw themselves into something. There is no room for someone who looks forward to 5pm arriving so they can leave. We don’t want you to stay after 5pm very often, but we want you to be unhappy about that.

 

You'll be really good at

1. Project coordination 

You will be managing a wide range of events. Some will be at different stages of development and will be a demand on your time. We need someone who can manage a diverse range of priorities and make sure events go off without a hitch, whilst responding to new opportunities or developing new concepts.

2. Financial sense

As a role which is about generating money for the business, a keen sense of what will make money and what won’t, is important. The ability to manage simple budgets and project estimated income is helpful - with support and guidance from the team along the way. 

3. Self direction

You will have the support of the whole team behind you, because that’s how we work at Child.org. There are also some pretty amazing trustees and volunteers with fundraising and business experience who will be on hand to help. However, we are a small charity and there’s a huge amount to do. This means we need someone who is able to work proactively and under their own initiative, and who thrives on the chance to prove what they can really do. 

4. Communication skills

This role is external facing - you will spend a lot of your time with people or on the phone. We need someone in our team who is able communicate clearly and passionately about what we do, and read and understand the people they meet. The confidence to pick up the phone or speak to a huge range of people is vital

Applying for the role

Required experience

Obviously, we’d love you to have a huge range of experience in all sorts of areas of budgeting, event logistics, and fundraising, but we know you won’t have all of those. If you are driven, capable, smart and can explain why you could do this job really well then we will consider you. 

Application guidance

We do want to see your CV, but we also want a cover letter that explains why you will be really good at raising money for us. Focus less on your passion for the cause, and more on how your skills and drive will help improve our events offering and increase our income - because that’s how we’ll impact the lives of children most. Tell us what you like about what we do; or what you think we should be doing; or why placing our Spectacular Events in your hands is a good idea. Give us a flavour of what having you as part of the team will be like. 

In addition to the CV and cover letter, please consider the scenario below, and summarise for us how you would approach weighing up the two options. Please keep this to less than a page - if we like your approach, we’ll invite you to an interview where you can expand further! (Just add this to the end of your cover letter and upload them as a single document via the form).

The scenario
Spectacular Events’ creative producer, Amy, has come up with two new event ideas to launch this Christmas, each requiring investment of up to £10,000, but the product only has resource to go ahead with one. 

Option one: Big Fat Christmas 
Big Fat Christmas is a Spectacular Pub Quizzes holiday special! As always we’ll be getting our guests singing along to their favourite songs, hunting for prizes and putting their knowledge to the test! This event will take part in a range of venues across the UK - both formally organised by us and informally by local people and pubs, so would have different numbers and ticket prices at each event.

Option two: The Masquerade Christmas Ball
The Masquerade Christmas Ball is the formal event of season! Guests will be encouraged to dress up to the nines in their formal wear with their hidden identity for a night of secrecy and enchantment! The event will hold 300 people, with live entertainment, food and drink.

Both of these ticketed events will require hired events managers and support.

Some things you might like to consider are below, but please note that this list is not exhaustive and you should consider any other factors you think relevant.

  • The audience and reach
  • An appropriate ticket price
  • The expected financial return (both immediate and long term)
  • Costs
  • Your and the creative producer's time
  • Other resource required - including people, venue, props etc.
  • Any marketing required
  • The risks involve
Apply now


Why work for Child.org?

Be on the cutting edge

Child.org do what works. That means we innovate often and react fast to new information and trends, ensuring we're always doing what will help us have the very best long-term sustainable impact in the lives of the children we're here to support.

Feel your impact

Our small team means you'll have a clear insight into everything we do, from designing our website to funding our projects in the field. If you don't like feeling like a small cog in a big machine, Child.org is for you.

Develop

The Child.org team make our own opportunities. Child.org is the kind of place where driven employees can go from interning to launching and managing fundraising events worth tens of thousands of pounds, within months. If you're innovative and ambitious, we'll help you bite off more than you think you can chew.

Love your job

We love dramatic Spotify work music, animated gif memos and fancy dress Fridays. We love Kinder Surprise meetings and wearing Child.org t-shirts on our days off. We love post-work pina coladas and the sound of rain. We smile when we get to the office in the morning. If you think you might love some or all of these things, you'll love working at Child.org.